WASHINGTON D.C. – December 11, 2015 – (RealEstateRama) — Whether your company is expanding or you’re nearing the end of your lease, relocating can be a lot of work on a business. Once you’ve found the new location for your office space, you must diligently come up with a plan of action for the day of the move. While you may not have thought of planning for the move, it is imperative to saving your business time and money. A plan of action helps to ensure that all key players are on the same page and that the transition is as smooth as possible. Below are a few suggestions on how to streamline your moving so that you can get back to business as usual.
1. Get Your Quote
The very first thing you want to do when planning to relocate your business is to obtain a quote on moving services. Sit down with financial decision makers and determine exactly what your budget is for the move. Then, evaluate a few moving companies such as United Mayflower to determine who has the best services at an affordable rate. Obtaining a quote online may require you to input certain information including the size of the office space, the types of moving services you’ll need, and where you’re relocating to. Based on the quotes you receive you can determine which company would work best for the move.
2. Take Inventory
To save money and to ensure that all of your office equipment and supplies reach the new location it is ideal to take inventory. You need to know exactly what you’re moving. Going from room to room, write down all of the equipment and furniture that you see. Any furniture that is in poor condition or is not making the trip with you should also be noted so that loading the shipping containers or moving truck can be seamless.
3. Get Rid of the Old
Most moving companies will charge you by the amount of things you’re moving or the size of the container/truck you’re renting. To keep the costs low, it is a good idea to get rid of the old equipment and furniture that you don’t intend to take with you. There are several avenues that businesses can use to sell old office equipment which would give you a few extra bucks to furnish your new space. You could advertise the sell through an online classified site like craigslist or ask around to vendors and other businesses in the area.
4. Let the Pros Do the Packing
It might seem cost effective to pack up your office equipment on your own, but this isn’t necessarily true. When dealing with electronics and expensive furniture keeping it intact is the main priority. If you’re not sure of how to protect your office furniture and equipment you may want to let the professional packers handle it. Why? Well, because your office equipment has warranties on it and you don’t want to do anything to void it. Professionals know exactly how to properly protect, pack, and store your company’s belongings so that they are not damaged. They also have insurance on the off chance that something does break so that you’re covered for the costs of replacing it.
5. Invest in Insurance
Speaking of insurance, it is important for you to purchase the additional insurance that is offered by the moving company. These insurance policies are in place to provide additional coverage should something happen during the move. Since you never know what could happen (i.e. a computer screen breaks, the fax machine gets busted) you want to be prepared. Insurance usually isn’t a lot of money, but does give you added piece of mind.
The sooner you start prepping for the big day, the easier it will be on you and your staff. Hopefully these five tips will help you in executing the move without too many glitches along the way. Each tip will help